给上司怎么写英文邮件?需要格式,详细一点的信息~

给上司怎么写英文邮件?需要格式,详细一点的信息~

怎么写英文邮件
　　日常要处理许多信件电邮,因而运用英语上不得不留神,以下有一些个人意见,也参考了一
　　书本,希望大家有所得益.
　　 一、文法上
　　1、切忌主客不分或模糊 例子:Deciding to rescind the earlier estimate,our report was updated to include $40,000 for new equipment.”
　　应改为：Deciding to rescind our earlier estimate,we have updated our report to include $40,000 for new equipment.(We决定呀,不是report.)
　　2、句子不要凌碎 例子:He decided not to audit the last ten contracts.Because of our previous objections about compliance.应该连在一起.
　　3、结构对称,令人容易理解.
　　例子:The owner questioned the occupant’s lease intentions and the fact that the contract had been altered with ink markings.
　　应改为:The owner questioned the occupant’s lease intentions and ink alterations of the contract.
　　4.单众数不要搞乱,不然会好刺眼,看不舒服.
　　例如:An authorized person must show that they have security clearance.
　　5.动词主词要呼应.想想这两个分别:
　　1）.This is one of the public-relations functions that is underbudgeted.
　　2）.This is one of the public-relations functions,which are underbudgeted.
　　6.时态和语气不要转变太多.看商务英语已经是苦事,不要浪费人家的精力啊.
　　7.标点要准确.
　　例如:He did not make repairs,however,he continued to monitor the equipment.
　　改为:He did not make repairs; however,he continued to monitor the equipment.
　　8.选词正确.好像affect和effect,operative和operational等等就要弄清楚才好用啦.
　　9.拼字正确.有电脑拼字检查功能后,就更加不能偷懒.
　　10.大小写要注意.非必要不要整个字都是大写,除非要骂人
　　例如:MUST change to OS immediately.外国人就觉得不礼貌和喝令人一样.要强调的话,用底线,斜字,粗体就可以了.
　　二、 文体
　　
　　1.可读性.对象是大学程度的话,用高中的英文就行,不要以为人人都是语言大师.多用短句(15-20字吧),技术性的字,就更加要简单易明.
　　2.注意段落的开头.一般来说,重要或强调的事情都放在信件或段落的开头,而句子就放在最尾.
　　例如:1）.Because he was unable to attend the meeting personally,he forwarded his congratulations on cassette tape.
　　 2）.He forwarded his congratulations on cassette tape because he was unable to attend the meeting personally.两者强调的事情就有分别了.
　　3.轻重有分.同等重要的用and来连接,较轻放在次要的句子里.
　　4.意思转接词要留神.例如:but (相反),therefore (结论),also (增添),for example (阐明).分不清furthermore和moreover就不要用啦.
　　5.句子开头不要含糊不清的主词.例子:These decisions have been a big disappointment to the committee members.They have delayed further action.They是指什么呀?开头少用this,that,it,they,或 which.
　　6.修饰词的位置要小心,例如:He could only reimburse the cost after July 15.应为 He could reimburse the cost only after July 15.
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　　7.用语要肯定准确.切忌含糊.例如:The figures show a significant increase.” 怎样significant呀,大哥?改为:The figures show an increase of 19%.
　　8.立场观点一致.少用被动语.例如:Partial data should be submitted by April.改为:You should submit partial data by April.就很好了.
　　三、 格调
　　1.式样和句子长度不要太单调.千篇一律的subject-verb-object会闷死人的.有时短句跟着长句可以化解一下.
　　2.弱软的词(e.g.was,were,is,are...)可以加强一点.例如:Prunton products are highly effective in ...改为:Prunton products office/9.shtml' target='_blank' class='article'>excel in ...就有力很多了.
　　3.亲切,口语化是比较受欢迎!用宾词和主动的词,让人家受落.例如:1.This information will be sincerely appreciated.” 2.We sincerely appreciate your information.明显地,我们会喜欢第2句.